REQUIRED PERMISSIONS: Admin or Org Admin.
Use this as a reference to guide you through the setup process. Each section below contains short videos and/or links to relevant help articles.
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Three-Step Success Plan
| Step 1 | Step 2 | Step 3 |
| Basic profile setup:
| Adding your team and clients:
| Client Intake and Invoicing:
|
Get Started Basics
This video covers a brief overview of what to expect as you set up and get started with the system. Including:
- Introduction and what to expect
- How to get help
- Implementation Toolkit
- Resource Center - Setup Guides
- Navigation
Update Organization Settings
Completing your Organization Profile and Settings is the first step in working in the system.
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Add Services
Create your Organization's commonly used Service Types using CPT Codes, as well as their Rates.
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Add Staff
Add staff members to the system and select permissions based on the role the staff member plays in your organization.
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Roles
- Roles are determined by the permissions assigned to staff in their staff profile. The ability to make changes or complete processes are determined by these permissions.
System Administrators
- Staff who will be responsible for managing the system can be given one of two sets of permissions:
| Organization Administration | Administration |
| This set of permissions includes all other permissions and allows the staff with these permissions to complete any task or setting changes in the system. | Administration permissions allow access to organization settings and activities and include basic Therapist, Billing, and Default permissions. |
Billers
- Staff responsible for managing billing and invoicing including client ledgers, billing and insurance information, payment history, and billing reports. Billing permissions also include basic default permissions.
Therapists & Providers
- Therapists or staff actively seeing clients will receive Therapist permissions. This provides access to client cases, clinical data, and case-level reports. Therapist permissions also include basic default permissions.
General Staff & Schedulers
- Default permissions are generally given to general staff and schedulers. These permissions allow access to the agenda, adding and managing clients and groups, basic client data and client reports and manage staff calendars and appointments.
Add Clients
Add new clients and client details to the system. You can also add multiple clients by using Import clients.
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Assign Staff
You can assign staff to clients which connects them to the client appointments, cases, and notes. Staff assigned to clients will automatically be assigned to any active Client Cases.
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Client Intake
Complete the client intake process which includes adding a diagnosis and completing treatment plans.
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Appointment Documentation
To begin the Client EHR an initial assessment is made and diagnostic codes are added to the assessment.
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Invoicing
Creating an invoice is how you bill a client for their appointment whether it is being paid by the client, an insurance claim or both.
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