Manage Employee Pay Codes

Permissions: You must have Administrator Permissions or higher.

Add Employee Pay Codes to get started with payroll set up. Once Employee Pay Codes are added they are associated to staff. They are used for calculation in the payroll report. The pay code is then assigned to a service type. Staff are paid based off of the service type rate entered for the pay code.

Table of Contents: 

Add Employee Pay Code

1. Click Organization in the navigation bar, then select Settings from the drop-down.
2. From the Payroll Settings tab, click Employee Pay Codes.
   
   
    
3. Click New Employee Pay Code.
4. Enter Pay Code Name.
5. Enter Code.
6. Click Save Pay Code.
   

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Edit Employee Pay Code

1. On the Organization page select Payroll Payout Settings.
2. Click Employee Pay Codes.
3. Navigate to the desired Pay Code, click Edit.
   
   
    
4. Enter the desired changes.
5. Click Save Changes.
   

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Deactivate Employee Pay Code

1. On the Organization page select Payroll Payout Settings.
2. Click Employee Pay Codes.
3. Navigate to the desired Pay Code click Deactivate.

   NOTE: a pay code cannot be deactivated if it is currently in use and the Deactivate button will be grayed out.

   
4. Click Yes I'm Sure to confirm the deletion.
   

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Associate Pay Code to Service Type

Associate a service type with an employee pay code to be used for calculation in the payroll report.  All staff that have this pay code will be paid based off of the rate entered for the pay code associated to this service type.

1. On the Organization page select Service Types.
2. Click Please Select Pay Codefrom Associate Pay Code.
3. Click the desired Pay Code.
   

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Assign Employee Pay Code to Staff

1. On the Organization page select Payroll Payout Settings.
2. Scroll to the desired Staff.
3. Click Add/Edit Rates.
4. Click Add Rate.
5. Select the desired Pay Code.
6. Enter Effective Date, End Date and Rate.

   NOTE: Enter Rate of '0' for salaried staff.

7. Save Rate.
   

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