Telehealth Overview

Telehealth is a secure, HIPAA-compliant, video meeting service that allows you to connect with your clients remotely. Telehealth appointments are scheduled using the same process as regular appointments. Each session can be connected to service types and assigned staff. Upon completion you can add progress notes and invoice the client directly or, submit claims directly to insurance with electronic billing. 

Telehealth is an add on WebABA Subscription.

• Individual Plan - This subscription is a per therapist per month for one on one unlimited appointments.

Frequently Asked Questions

• Is Telehealth in WebABA HIPAA compliant?
  Yes. We take your data security seriously and encrypt all your information by HIPAA standards and are HIPAA compliant. Your data is continually and securely backed up. We use Amazon for Hardware and physical security because they are HIPAA compliant and have to follow many rules and that helps us with compliance. WebABA does not record or store the audio or video from Telehealth sessions.
   
• What equipment do I need to offer Telehealth Appointments?
  You need the following in order to offer Telehealth Appointments in WebABA:
  • A computer, tablet, or phone (no applications or software to download).
  • An external or integrated webcam.
  • An external or integrated microphone.
  • An internet connection with a bandwidth of at least 10 MBPS. We recommend an Ethernet cable over Wifi when possible to ensure you receive the best possible connection through your internet provider. You can check your internet speed here.

    Note: You should shut down all background applications to ensure Telehealth receives the majority of your internets bandwidth, especially applications that use your camera.

• Will my Clients have to download anything on their computers or phones?
  No. Your Clients do not have to download anything to securely access their sessions with you. They will be able to join from their phone, tablet, and computer. The Telehealth appointment windows are fully responsive and will adapt to the screen size of your device.

• Do you recommend specific internet browsers?

  You can use Mac Computers, iPhones, or iPads, as well as Windows based Computers and Android Phones and Tablets. For the best experience with Telehealth, make sure you are using the latest version of your internet browser. We support the latest version of the following:

  Operating System	Chrome	Firefox	Safari
  Windows	yes	yes	*
  Android	yes	yes	*
  macOS	yes	yes	yes
  iOS	*	*	Yes

  Note: If you join a Telehealth session on an iPad or iPhone, be sure that you are using Safari. If your default browser is set to Chrome, telehealth will not be able to open.

  Important: Telehealth is not supported on Internet Explorer or Microsoft Edge. We recommend using the browsers listed above.

  
  If you are unsure what browser you are using, go to this website and they'll tell you!

  https://www.whatismybrowser.com/
   

• Where can I find information pertaining to my states Telehealth policies? How does state licensure work?
  Each states Telehealth policies vary. It is best to contact the state where you will be offering services from and the state your client will be in at the time of the service. Many states require that you be licensed in the state where you are located and the state where your client is receiving treatment in.

We have included several resources below to help you navigate the state policies:

• American Telemed’s State Policy Resource Center
• Medicaid.gov

Training and online counseling certification is recommended and can be accessed at Telehealth.org and Person Centered Tech.

• Do Insurance Payers reimburse Telehealth?
  The honest answer, is it depends. Each state and payer have their own policies and reimbursement criteria in place.
  We have included several resources below:
  • CCHPCA State Laws and Reimbursement Policies
  • Medicare
  • American Telemeds State Policy Resource Center
  • Medicare Telehealth Payment Eligibility Analyzer
     
• How does informed consent work for Telehealth?
  Some states do not require consent, while others require written or verbal consent. 
  You can check your states requirements on CCHPCA here. Click your state on their interactive map and scroll down to Consent.
   
• Do you have any examples of informed consent documents?
  Below is an example consent form that you can implement in your practice:
  • http://file.lacounty.gov/SDSInter/dmh/159881_cms1_159881.pdf
    The Telebehavioral Health Institute has accumulated a library of Informed Consent forms that you can review here.

• What are the requirements and restrictions regarding providing Telehealth services to minors?
  You will need to be aware of the policies and rules for the state that your client is currently in.
  See American Telemedicine Association Practice Guidelines for Telemental Health with Children and Adolescents.
   

• Does ABA Therapy record or store the audio or video of Appointments?
  No. ABA Therapy does not record or store the audio or video from your Telehealth appointments.

• Is there a cap to the number of Telehealth Appointments?
  No. You can organize an unlimited number of appointments per provider per month.
   
• How do I turn on Telehealth in ABA Therapy?
  You can activate Telehealth under Organization > Manage Subscription > Telehealth Subscription. You also have full control over which providers have access to Telehealth.
• We created an in-depth article on activating Telehealth and adding Providers here.