Upload DAANES Information to Minnesota State Website

Once you have entered the required information for DAANES into the system, you are able to run a report that will extract that data into a file that can be uploaded to the state. This reduces the redundancy of having to re-enter this information into the Minnesota state website. This article will explain what information is and where it should be entered in Procentive and how to run the report.

Enter I-SATS Provider ID

1. Go to the Settings module.
2. Click on the Billing tab.
3. I-SATS Provider ID: Enter the Minnesota I-SATS Provider ID.

   • IMPORTANT: Be sure to include the MN at the beginning of the ID.

      

4. Scroll to the bottom.
5. Click Change.

If your IDs are dependent on location:

1. Go to the Locations module.
2. Double click to open the location.
3. Click on the Billing tab.
4. MN-ISATS: enter the ID.
5. Click Save.

Required Clinical Documents

Verify the following clinical documents are available to you and your staff. When you run the Report 5055, the report consolidates the data from these clinical documents. If you do not have these documents available, contact Procentive Support to request them.

DAANES Client Admission Documents

• PRO-0122 DAANES Service Initiation
  • The document needs to exist within Procentive for the Client.
  • At a minimum, the Service Initiation Date within the document needs to be populated and must match the Service Initiation Date entered in the MN State DAANES website.
  • Staff must manually enter the DAANES Service Initiation data directly into the DAANES website.
  • No other information in the PRO-0122 document is extracted and used in the DAANES batch upload process.
• PRO-1140 DAANES Client Admission
  • Or: PRO-245G-EP1140 DAANES Client Admission
  • Or: your agency's custom DAANES Client Admission document which has been linked to the 5055 Report.

DAANES Discharge Documents

• PRO-1141: DAANES Discharge
• Or: PRO-245G-EP1440 DAANES Discharge
• Or: your agency's custom DAANES Client Discharge document which has been linked to the 5055 Report.

Review Available Clinical Documents

Go to Review Available Clinical Documents for more information.

Older versions tied to Report 5055 that are valid options:

• PRO-1101: DAANES Client Admission
• PRO-1401: DAANES Discharge
• PRO-1440: DAANES Discharge
• M100101: DAANES Client Admission
• M100051: DAANES Client Discharge
• PRO-245G-E1140 245G DAANES Client Admission
• PRO-245G-E1140 245G DAANES Discharge

Required Client Data

Report 5055 also exports the following data:

Clients Module

• Client tab
  • Date of Birth
  • Social Security Number
• Payers tab
  • Enrollment subtab - MA Number
    • The MA Number needs to be entered for any payer the Client has, that contains the MA number field.
  • Authorizations tab - Valid service agreement number and valid to and from dates.
• Admissions tab - Valid date admitted.

Run Report 5055

1. Go to the Reports module.
2. Enter "5055" in the search box at the top.
3. Click on Minnesota DAANES Report.
4. Enter the Audit Ready Date range.
5. Select any other applicable search filters.
   • If your agency has multiple I-SATS (per location) you will need to filter each download by location.
6. Click Display.
   • The report will open in a new window.
   • If the report alerts you of errors, fix these errors and run the report again.
7. To download the zip file, click on the Click here link.
8. Extract the zip file.

Process at the State Site

For additional assistance, please reference the DAANES Online User Manual.

1. Upload the file.
2. Correct any errors you may receive regarding the file (re-upload until there are no errors).
   • If you make a correction here, such as DOB, SS#, or PMI, you must also go back to the Procentive and update the information there.
3. Wait one day before billing.
4. Check the missing DAANES report regularly.

Once Client File is Approved at the State Site

• Mark the Clinical document(s) as Printed and Filed, then Lock and Inactivate them.
  • This will prevent it from showing again on Report 5055.