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Overview
The State of Minnesota will accept a batch file from the system to report MHIS (Mental Health Information System). This article will explain the process in the system.
Collect Data
P10-1009 MHIS Reporting 2018 is the clinical document that should be used to collect 2018 data.
- If you do not have this clinical document available, please Create a Support Ticket to request.
- To view the list of clinical documents available to your agency: Review Available Clinical Documents
- The layout of form P10-1009 is dictated by DHS. If you have questions regarding the format please refer to MHIS Technical Assistance
NOTE: The State of Minnesota made substantial changes in 2017, which have resulted in Procentive by Ensora Health creating a new form and a new report beginning Jan. 1, 2018. Users are now required to use the following:
- P10-1009 MHIS Reporting 2018
- Report 5581
Assign Report Permission
Assign the permission below by editing the applicable roles. If you are not familiar with editing staff roles, please review this support article: Change Permissions (Edit a Role).
Generate Batch File
- Click on Reports Module.
- Enter MHIS in the search box at the top.
- Choose 5581 (MHIS) Mental Health Information System report.
- The report search window will open.
- The report search window will open.
- Using the Quick Range, select This Half Year or Last Half Year.
- Select the applicable program(s) or choose [All]
- Make the appropriate selection in the Show Only Audit Ready Forms field.
- Click Display.
- The report will open in a new window.
- Scroll down past the report data until you see Electronic data
- Click on the link download file to send to state
- A comma delimited text file will download to your computer.
- This is the file you will upload to the state site.
Process at State Site
- Log onto MHIS.
- Select the Upload option.
- Follow the upload instructions below.
- The tab titled Upload status will provide a status:
- You want to see "Upload is complete File has been saved"
- If you receive error messages, correct the errors and resubmit file with a new filename.
- The tab titled Upload status will provide a status:
Important: If you are unable to resolve errors, please create a help ticket and include the following information.
- Choose the Down Load Errors to Excel option on the MHIS site and upload that Excel file to the ticket.
- Tell us which criteria you selected when running the MHIS Report.
NOTE:
- For July-Dec data collection, the report is due by January 31st.
- For Jan-June data collection, the report is due by July 31st.
- To request an extension, email: dhs.amhis@state.mn.us. They ask that you provide agency name, NPI, programs reported and reason for extension.
- You can submit multiple reports to the state; however, they ask that you change the file name each time.
- If you need assistance, please reference MHIS Technical Assistance.
HIPAA Tip: Delete this file from your desktop after successfully uploading.