Permissions Required: Clinic Staff must have Administrator, Billing Manager, Billing Assistant, or Operations Manager Permissions assigned in order to manage 835 Postings.
835 Grid
The grid on the right displays the 835s that are currently available to be worked with.
The columns are as follows:
835 Grid Columns
| Status | Displays an icon showing the current status of the 835. |
| Check Date | The date specified in the 835 as the EFT or Check date. |
| Check / EFT Number | The number specified in the 835 as the EFT of Check number. |
| 835 Amount | Amount initially reported on the check or EFT. |
| Amount | Reflects the amount of check or EFT after any refunds have been issued. |
| PLB | Amount of any PLB associated with the 835. |
| Applied | Amount of money applied to charges from the check. |
| Balance | Amount + PLB – Applied = Balance. |
| Claims | The number of claims in the 835. |
| Payer | Name of the carrier that issued the 835. |
| Payer ID | Payer ID of the carrier that issued the 835. |
| Codes | Additional codes are transmitted in the 835 to the provider. |
| Created | Date the file was created and imported into Clinic Controller. |
| File Date | Date of the file. Usually corresponds to the date the file was created on the computer. |
| File Name | Name of the file that was imported. |
Most of the columns are self-explanatory. The Status column deserves a little more explanation.
An 835 can be in one of three states and will have a corresponding icon.
835 Status Icons
| 835 that IS associated with a payment and is ready to be applied. | |
| 835 that IS NOT associated with a payment. | |
| 835 that IS NOT associated with a payment BUT there is a payment that has been posted that has the same EFT number as the 835. | |
| 835 that has been marked as being complete. | |
| 835 that is NOT associated with a payment and has been marked complete. |