This section goes over the hiding the timesheet link, disallowing rendering sessions, and setting up your payroll Pay Periods for the year.
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Add Rate
- Click the Billing tab.
- Click Rate List.
- Select the Payor. Payors added to the system for your facility are available in the dropdown menu.
- Select the rate list file from the computer.
- Upload the file. An orange hyperlink for the file displays after uploading.
NOTE: An orange hyperlink for the file displays after uploading.
- Click Add Rate.
Enter Rate Information
- Treatment Type
- Activity Type
- Activity Sub Type
- Sub Types are created in the system by the organization. For example - Initial 97151.
- CPT Code
- Modifiers required by the payor.
- Rate Per
- If rate is per unit, enter the time amount. This is typically 15 mins, but each payor will list the time unit on their rate list.
- Contracted Rate
- This is how much insurance will pay for the CPT code.
- Billing Rate
- This is the rate the organization wants to charge. When reimbursed, this will be the contracted rate.
- A billing rate is not required. If you use a billing rate, please contact the support team so it can be added on the backend.
- Click the Add to Auth checkbox to integrate rate with the authorization.
- Click Save.
Hide Payor Contracted Rates from Staff
Create a duplicate CPT code for the original code in the amount of 0.00. Click the Add to Auth checkbox for the the 0.00 contracted rate entry.
- Click the Add to Auth box. Uncheck the Add to Auth box on the CPT code page with a rate if hiding contracted rates from staff.
- Enter amount of 0.00 in the Contracted Rate field.
- Click Save.
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Hide Timesheet Section
Allows you to Hide/show the Submit Timesheet Tab. Hiding this Tab from users prevents all users from accessing timesheets before end of payroll period, which may inconveniently lock sessions before payroll due date.
NOTE: This action will remove access for all users. If you are wanting to remove the Submit Timesheet tab for one individual user, you must remove from their page permissions(To Edit existing user permissions>Item #6 explains the page permissions menu option.)
Disallow Rendering Session
Sessions are not able to be rendered before the date entered into this field. Facilities that use this feature usually have issues with their staff not rendering sessions in a timely manner so that sessions that are for example, older than three months will not render and when a session is not rendered, it does not go to billing nor the provider’s timesheet.
Pay Periods Section
The Pay periods set up in this section are shown in the Submit Timesheets tab. Once the set up is complete the system will auto generate all your pay periods for the selected year (except Custom option, you will have to enter each pay period manually) Set up questions will change based on your selection listed below.
NOTE: After making your selection and answering the set up questions, please be sure to click the Create Pay Periods For This Year button. This task should be completed every year before the beginning of the next calendar year.
- Weekly - If selected means that your pay periods are 7 days long.
- Bi-Weekly - If selected means that your pay periods are 14 days long.
- From 1st and 16th of every month - If selected this means that your pay periods are 1st - 15th and 16th - end of the month, every month of the selected year.
- Monthly - If selected means that your pay periods are up to 31 days long, depending on the calendar month.
- Custom - This option allows you to enter the pay periods manually. This is used if you have unusual pay periods within your organization. You are also able to contact our support team to see if a bulk upload will help with uploading the pay period for the year selected.