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Attendance / Community Billing Setup and Use

This guide walks you through the setup and functionality of Attendance Based Billing and Community Residential Billing. For information on the billing aspect of Attendance Based Billing and Community Residential Billing please refer to the Inpatient / Residential Billing Training Guide.

Access

Go to Setup > Attendance Billing Setup.

Attendance Billing Census Setup

Select the Program you wish to set up from the drop-down list.

Billing Options Tab

Setup >Attendance Billing Setup > Billing Options Tab.

1. Attendance Billing Options:

• Use Attendance Billing- Check to use Attendance Billing.
• Days in Week Threshold- Enter the number of days in a week threshold.
• Tuition Procedure- Select the tuition procedure.
• ILS Billed- Select when the ILS is billed.
• ILS Procedure- Select the ILS procedure.
• ILS Proc Age Threshold- Select the ILS procedure age threshold.
• Dormitory Billed- Select when dormitory is billed.
• Dormitory Procedure- Select the dormitory procedure.
• Dormitory Fee- Select the dormitory fee.
• Attendance Billing Census Options:
  • Confirm Popup on Cell Change- Check to allow popup when cells change in Attendance Billing Census

Attendance Selections Tab

Setup > Attendance Billing Setup > Attendance Selections Tab.

1. Calendar Setup
   • Calendar- Select the calendar week you wish to edit.
   • Work Days- Check each day you are working in that week.
   • Schedule Exceptions- Schedule any exceptions during that week.
     • Select the date and description and any further details such as Billable, Present, Present for Dormitory, Present for ILS, Procedure, or Inactive.
2. Attendance Census Entries:
   • Code- Enter the entry code.
   • Display- Enter the entry display.
   • Sort Order- Select the order you want the entries to display.
   • Billable- Select if it is a billable procedure.
   • Present- Select if the procedure requires the patient being present.
   • Present For Dormitory- Select if the procedure requires the patient being present for dormitory.
   • Present For ILS- Select if the procedure requires the patient being present for ILS.
   • Hospitalization- Check if the procedure requires the patient being hospitalized.
   • AWOL- Check if the procedure results in the patient being AWOL (absent without official leave).
   • Procedure- Enter the name of the procedure.
   • Inactive- Check to inactivate the procedure.

Attendance Billing Census Functionality

1. Day to Day > Attendance Billing Census.
2. Select Program, Location will filter results.
3. Click cell (click thru to see all choices) vs Right-Click context menu.
   
   

Adding/Editing Notes

• Ability to add/edit specific notes related to a patient on a per-day basis.
• Right-click on the cell you want to add notes to and select Add/Edit Notes.
  
  
   
• Enter your notes and hit Save.
  
  

Community Residence Setup

Community Residential Billing uses Attendance Census with Billable Progress Notes.

Select the Program you wish to setup from the drop-down list.


 

Setup > Attendance Billing Setup > Billing Options Tab.

1. Community Residential Billing Options:
   • Use Community Residential Billing- Check to use Community Residential Billing.
   • Full Month Procedure- Select the full month procedure.
   • Semi-Month (1st half) Procedure- Select the semi-month (1st half) procedure.
   • Semi-Month (2nd half) Procedure- Select the semi-month (2nd half) procedure.
   • Dormitory Procedure- Select the dormitory procedure.
2. Balance Incentive Program (BIP).
   • Use Balance Incentive Program- Check to use Balance Incentive Program.
   • Full Month Procedure- Select the full month procedure.
   • Semi-Month (1st half) Procedure- Select the semi-month (1st half) procedure.
   • Semi-Month (2nd half) Procedure- Select the semi-month (2nd half) procedure.

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