Lab Orders

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Lab Orders

Summary

Lab Orders screen provides the opportunity to submit labs electronically via 10e11 interface to a partnering lab company. Use of this screen requires purchase of module either through contract or amendment.

Access

1. Setup 🡪 Lab Order Tests Setup
2. Day to Day 🡪 Lab Orders
   
   
   

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Initial Setup

Lab Vendors Contact / Setup

• Even if you have worked with your Project Manager to begin Lab Orders process, you will also need to work with your Lab Vendor Sales Rep to begin coordination on their side - your Sales Representative should schedule set-up with their Technical resources.
• Once a lab vendor has reached out to the system, a kickoff meeting will be held between all parties to determine configuration date, testing / training plans and timing, and final launch dates.

  NOTE: Lab companies will be expected to develop their HL7 to system specifications.

Compendium

• List of most commonly-used Tests / Panels (sets of tests) that will need to be loaded in your eCR instance (provided by Lab Co.).
  
  
   

Testing / Training / Validation

• Lab Orders will be initially configured in your company’s BETA system so that complete Testing, Training, and Validation can be completed by your team (with assistance from Ten Eleven).
• Once you have signed off on configuration, event will be scheduled to move Lab Orders code into your LIVE environment.

Facility / User Setup

• Go to Administration 🡪 Facilities.
  
  
   
• Add your Lab Company’s Account # and Bill Types - these will populate into your Lab Orders screen.

User Setup

• You will need to create / modify users for testing (i.e.: Change last name of sample users to ‘Test’).
  
  

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Lab Order Tests Setup

• Go to Setup 🡪 Lab Order Tests Setup.
  
  
   
• Select the Lab where you are adding tests or panels.
  
  
   
• Navigate through the three tabs to customize your setup.
  
  
   

Components Tab

1. ID- Enter the ID for the component.
2. Code- Enter the code for the component (if required).
3. Name- Enter the name of the component.
4. Note- Input any desired notes for component (if needed).
5. List of Components- Edit a previously created component by selecting it from this list and modifying it in the presented fields.
6. Include Inactive- Includes inactive components in the list.
7. Inactive- Makes the component inactive.

Tests Tab

1. ID- Enter the ID for the test / panel.
2. Code- Enter the code for the test / panel (if required).
3. Name- Enter the name of the test / panel.
4. Note- Input any desired notes for the test / panel (if needed).
5. Inactive- Makes the test / panel inactive.
6. List of Tests- Click on the test / panel from this list to select components that make up the test / panel.
7. Include Inactive- Includes inactive tests / panels in the list.
8. Test Components- Select the components that make up the test / panel.

Provider Searches Tab

1. Credential Type 1- Select the credentials required to be an attending provider for labs.
2. Credential Type 2- Select the credentials required to be a requesting provider for labs.
   • Select Credential Types and Save to filter the list that populates the Lab Orders Screen.

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Lab Order Entry Screen

• Go to Day to Day 🡪 Lab Orders.
  
  
  
  
   

1. Patient- Use Patient Search to find the client requiring Lab Work.
2. Lab Facility- Select the Lab where you will be submitting the order.

Upon selection, your loaded Compendium will show up in the grid below.

1. Order #- Auto-populated
2. Order Date- Auto-populated, change if necessary.
3. Chart- Select which program you want the lab result to post back to.
4. Attending Provider- Select your Attending Physician(s).
5. Requesting Provider- Select your Requesting Physician(s).
6. Priority- Auto-populated, change if necessary.
7. Specimen Collection Date/Time- Auto-populated, change if necessary.
8. Specimen Action- Select the specimen action if needed.
9. Specimen Micro Source- Select the specimen micro source if needed.
10. Primary Insurance- Adjust Payer(s) if needed (info will pull from Client Details).
11. Secondary Insurance- Adjust Payer(s) if needed (info will pull from Client Details).
12. Diagnosis- Populate ICD-10 Diagnosis if not already auto-populated.
    • If Medicare, click box to receive ABN (LabCorp ONLY).
13. Fasting Status- Select Fasting Status if required.
    • PSC- Select if testing is to be done at Lab Facility vs. onsite.
14. Account #- Select the appropriate Lab Account (List created in Facilities screen).
15. Bill Type- Select the Bill Type.
    • Patient- Charge submitted to Client (RP).
    • Client- Charge will be sent back to your organization for processing.
    • Third-Party Billing- Charge submitted to payer.
16. Add- Click Add to move the order to the grid below for final processing.
17. S- Submit, click to complete.
18. C- Cancel, click if you wish to cancel the order.
19. Print- Click to print Requisition.
20. Label- Click to print the labels for specimens.
21. Update- If S is clicked, click if you need to add / edit an existing order.
22. Send- If S is clicked, click to submit an order to the Lab.
23. Cancel- If C is clicked, click to cancel the order.

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