This document will illustrate how to generate the Census Report for Census Admits and/or Discharges.
- Select the Reports icon in the ribbon bar.
- Select Create Report.
- Scroll to the Census Report and select it by highlighting the report and press the Select button at the top left-hand side of the pop-up screen.
From the Enterprise, you can select one or many Business Units. From the Facility Screen, Select the facility Business Unit you are logged into.
Select the Date Type(s) that are to be generated. You can select one or all for the Census, Admit and Discharge Date. All three dates default as checked.
Enter the Date Selection. The date selection can be one day, or you can select the dropdown for other choices. Select the range and then enter the date range.
More Filters will allow you to narrow down by Level of Care, Programs and/or Service Facility, or if you do not select a filter, everything will be displayed based on your Date Type and Date Range entered. If filters are selected, press Apply once all filters are selected, then close the filter window.
Report Type
Dump- Is the standard system defined data fields and can be run for clinical, financial and/or Room & Board Charge Reconciliation.
- Clinical - B/U Code, MR#, Admit#, Patient Name, Gender, Date of Birth, Age, Location, Room, Bed Admission Date Time, Projected Discharge Date Discharge Date Time, Length of Stay, Program, Service Facility, Admitting Diagnosis Code and Principal Diagnosis Code.
- Financial - B/U Code, MR#, Admit#, Patient Name, Date of Birth, Admission Date Time, Discharge Date Time, Financial Class, Period Days, Length of Stay, LOA Days, Program, Service Facility, Primary Payor, Secondary Payor, In Network and Attending Physician.
- Room & Board Charge Reconciliation - Identifies accounts that have an out of balance on the room and board charges compared to the census days. The report contains B/U Code, MR#, Admit#, Patient Name, Admission Date Time, Discharge Date Time, LOC, Bed, Program, Service Facility, Program From Date, Program Thru Date, Period Days, Total Days, Period LOA, Total LOA, Period R&B Charges, Total R&B Charges and R&B Status (Error Status)
Extract Report - allows specific data to be selected to the report and in a specific order. Select all the data elements by highlighting and dragging to the right of the column selection screen.
There is a drop-down option for additional data elements by selecting the drop-down arrow. The default is Admit.
The data columns can be moved up and down by highlighting the data column and click the up and down arrow. A column can be removed by highlighting column data and selecting the X.
When all data elements are selected, press save and run report.
PDF Extract Report - The census can be saved in PDF by selecting the PDF Extract Report icon. The report contains B/U Code, MR #, Admit #, Patient Name, Sex, Birth Date, Age, Bed, Admit Date Time, Discharge Date Time, LOS, Treatment Program, Service Facility, Attend Physician, Financial Class and Primary Payor.
Web Report - Is the Clinical Census in a web style report format.
Should the user decide to close out the processing box before the report finishes, the system will notify the user when processing is complete with an indicator on the bar graph link as shown below.
- The user should go to the Right-hand corner and click the bar graph.
- Once the use clicks the bar graphs a box will open and display the report that is ready to be viewed. The user should click the underlined Report descriptions to open the report.